Moving to Paycom®?

Preserve the Historical & Compliance Information You Still Need

Moving to Paycom® can improve how your organization manages Human Capital Management (HCM) and Payroll processes going forward. But before retiring your current system, there is an important question to answer:

What happens to the historical and compliance information that is in the system you’re leaving behind?

Payroll history, employee information, tax records, benefits information, document attachments, compensation history, reports and other historical information may still be needed long after your previous HCM or payroll system is retired.

Nine Peaks Solutions helps organizations identify, collect, and preserve historical HCM, Payroll, and compliance information before access to the retiring system becomes difficult, expensive, or unavailable.

Office worker organizing documents beside a laptop

What Moves on to Paycom® — and What Doesn’t?

Not all historical information from your current HCM or Payroll system needs to be handled the same way. As part of a system transition, organizations should determine what information belongs in Paycom and what historical information needs to remain accessible after the previous system is retired.

Nine Peaks Solutions can help evaluate the information in your current system and develop an approach based on three paths:

Move It

Information that is needed in Paycom may be prepared for conversion or import using available Paycom import methods and templates.

Preserve It

Historical and compliance information that does not need to reside in Paycom can be preserved separately in an accessible format for future research, reporting, audits, compliance needs, and other business requirements.

Combine the Two

For many organizations, the best approach is a combination: move the information needed for ongoing operations into Paycom while preserving the remaining historical information outside the new production system.

Our Most Common Scenario for Organizations Moving to Paycom®

Project example: ADP Workforce Now® → Paycom® & Laserfiche®

  • Historical information collected from ADP Workforce Now® using HCMReporter®.*
  • Individual employee documents imported into Paycom’s Document Type 15 area.
  • Historical pay statements, W-2s, and 1095-Cs available to employees through Paycom’s Employee Self-Service (ESS).
  • All collected information available in Laserfiche for search and reporting by HR and payroll professionals—including records for employees not moving to Paycom.
  • Optional integration between Paycom and your Laserfiche repository using the Laserfiche Connector for HR and Payroll professionals. The connector is included with the Laserfiche Cloud Professional and Business tiers.

* Note: Timing matters when eTime is in use. The historical collection process needs to begin before the first payroll is processed in Paycom.


View the Full Project Example

Preserve Your History Before Access Ends

Once an HCM or Payroll system is replaced, continued access to the previous system may be limited, expensive, or eventually unavailable. Waiting until after the transition can make historical information more difficult to collect and preserve.

Nine Peaks Solutions specializes in preserving historical HCM, Payroll, and compliance information from legacy and retiring systems. We work with organizations before access ends to identify the information they need to retain, collect it from the existing system, and make it available for future use.

Digital Reclamation™

We call this work Digital Reclamation™ — preserving and making accessible valuable information from legacy and retired systems.

Historical information can be preserved in several ways depending on the organization’s requirements, including searchable reports, structured data, documents, a Laserfiche repository, and solutions such as HCMReporter®.


Digital Reclamation™ by Nine Peaks Solutions

Don’t leave valuable information behind when you leave a system.

Already Working With Paycom?

Nine Peaks Solutions can work alongside your organization’s Paycom implementation team to help address the historical information in the HCM or Payroll system being replaced.

We can help identify what information should move forward into Paycom, what historical and compliance information should be preserved separately, and how that information can remain accessible after the legacy system is retired.

Our role is focused on the historical information and the retiring system — helping your organization preserve what it still needs while your Paycom implementation team focuses on the system you’re moving to.

Digital Reclamation™ helps organizations preserve and make accessible valuable historical and compliance information from legacy and retired systems.

Learn more about Digital Reclamation™ →

What Historical Information Should You Preserve?

The information that needs to be preserved varies by organization and by the system being replaced. Historical HCM and Payroll information may include:

  • Employee demographic and employment history (employee profiles)
  • Employee documents and attachments
  • Payroll history and earnings information
  • Time and attendance information
  • Compensation and job history
  • Tax and withholding information
  • Benefits and enrollment history
  • Performance reviews and performance goals
  • Applicant tracking and recruiting system history
  • Historical reports and compliance information
  • Other information needed for audits, research, reporting, or future business requirements

You may not need everything in the old system — but you should make that decision before access to it ends.

Keep Historical HCM & Payroll Information Accessible

For organizations that need continued access to historical HCM and Payroll information after a system transition, Nine Peaks Solutions offers HCMReporter®.

HCMReporter® can preserve information collected from a retiring HCM or Payroll system and provide continued access for historical research, reporting, audits, compliance requests, and other business needs — without requiring continued access to the legacy system.

Learn more about HCMReporter® →

Moving to Paycom? Plan Your Historical Information Collection

Historical information is easier to evaluate and preserve while you still have access to the system you’re replacing.

Talk with Nine Peaks Solutions before your current system is retired. We can help you identify what should move forward, what should be preserved, and an appropriate approach for keeping the historical and compliance information your organization still needs.

Request a Technology & HCM Consultation →

Trademark Notice

ADP Workforce Now® is a registered trademark of ADP, Inc.
Paycom® is a registered trademark of Paycom Payroll LLC.
Laserfiche® is a registered trademark of Compulink Management Center, Inc.
All trademarks are the property of their respective owners.

Nine Peaks Solutions LLC is an independent technology consulting and data preservation services provider and an authorized Laserfiche Solution Provider. Nine Peaks Solutions LLC is not affiliated with, sponsored by, or endorsed by ADP or Paycom.