Digital Reclamation™
Digital Reclamation™
Digital Reclamation™ helps organizations preserve and make accessible valuable historical and compliance information from legacy and retired systems.
Don’t leave valuable historical information behind when you leave a system.
When organizations replace HCM, payroll, expense reimbursement, financial, employee medical records, ERP or other business systems, not everything needs—or is able—to move into the replacement system. Historical and compliance information may still need to remain accessible for audits, employee questions, financial research, legal requests, regulatory requirements and future reference.
Digital Reclamation™ is Nine Peaks Solutions’ approach to preserving and making accessible valuable information from legacy and retired systems. Depending on the organization’s needs, information can be moved into a replacement system, preserved separately for future access, connected to the applications employees use today, or handled using a combination of approaches.
What Happens to the Information?
Collecting information from a legacy or retiring system is only part of the challenge. Organizations also need to determine where that information should go and how it needs to remain accessible.
Move It
Prepare selected data and documents for transfer into a replacement or active system. This can include transforming data, completing vendor-supplied import templates and preparing document attachments for transfer.
Preserve It
Keep historical and compliance information that does not need to migrate in Laserfiche or another accessible format so the legacy application can eventually be retired.
Connect to It
Preserve historical information while providing access from the applications employees use today. Where appropriate, integrations such as Laserfiche® Connector can help connect employees with related historical information.
Combine Approaches
Move what belongs in the active system, preserve what should remain historical, and connect information where that provides the best user experience.
What Types of Systems Can Digital Reclamation™ Help With?
HCM & Payroll Systems
Preserve employee profiles, pay statements, W-2s, timecards, employee documents and other historical and compliance information.
→ Learn about HCMReporter®
→ Learn about HRISReporter®
Expense Management Systems
Preserve expense reports, receipts, vendor information, purchase orders, invoices and related historical information.
→ Leaving Concur?
→ Leaving Expensify?
→ Moving to Ramp?
Employee Medical Records Systems
Preserve employee demographic information, employee medical and occupational health records, immunization and vaccination records, screening and testing information, and more.
→ Changing Your Employee Medical Records System?
→ Leaving MediTrax?
Other Business Systems
Preserve valuable historical information before a legacy or retiring application becomes inaccessible.
Acquisitions
Acquiring an organization can leave valuable historical and compliance information spread across HCM, payroll and other legacy systems. Nine Peaks Solutions can help determine what should move into the acquiring organization’s systems, what should remain preserved, and how historical information should remain accessible.
→ Learn about Data Preservation After an Acquisition
Why Preserve Historical Information?
The value of a Digital Reclamation™ project becomes most apparent in the future — during audits, compliance reviews, employee questions, financial research, legal requests, or historical research — while eliminating the unnecessary expense of maintaining an old application solely to retrieve information.
Whether you’re replacing a system today or planning for a future transition, identifying the information that needs to be preserved before the old system is retired can reduce cost, risk, and future retrieval challenges.
Your old system doesn’t need to remain operational just because its information still has value.
- Digital Reclamation™ is a trademark of Nine Peaks Solutions LLC.
- HCMReporter® is a registered trademark of Nine Peaks Solutions LLC.
- HRISReporter® is a registered trademark of Nine Peaks Solutions LLC.